DE Oracle @ UMUC

NOTE: You will need to follow this process for all the courses on your list, every semester.

1. Access the Division Level syllabus by selecting Division from the User Level drop-down and clicking the Submit button.

2. Select the Show Division Syllabi link located on the left-hand side of the screen to view Division Level Syllabi assigned to you.

3. Select a specific discipline by clicking on the Course Prefix drop-down, then select the Filter Syllabi button.

4. From the list on the right-hand side of the screen select the course you want to work on.

5. Select one of the items listed under Edit Sections menu located on the left-hand side of the screen to modify that particular section. There are some variations between the two schools.

The following items are editable:

• course introduction
• grading information and criteria
• additional information
• project descriptions
• course schedule (when applicable)  
  • The director has the ability to: create, modify or allow the faculty member to create their own schedule.
    • Create new schedule
    • Modify existing schedule

After making edits to a particular section of the syllabus click on the Save Changes button.

You have the ability to to change individual sections settings to read-only, thus preventing the instructor from changing the content in that particular section.

1. To change the section settings select the Edit Section Settings link under the Actions menu.

2. Mark the checkbox next to the section you would like to make Read Only, then select the Submit Changes button.

NOTE:  If you have published the syllabus to the Intructor but need to make changes to one of the syllabus sections, you will NOT be able to replublish the changes UNLESS the section is "READ ONLY".  You will want to excercise caution when republishing a syllabus that has already been published to the Instructor.  If you originally had the section listed as editable, but then make the section "read only" and republish you will overwrite any changes the instructor may have made to that particular section. 

If you are going to allow faculty to create their own Course Schedule then you can go ahead and publish the syllabus to the instructors. (See publishing instructions below). If you do not want instructors creating their own Course Schedule you will need to create one for them as well as let your instructors know that you want them to use the course schedule you created for them.

You can choose to post a schedule as:

• Single Entry Schedule - With this schedule you can type directly into the editor or cut/paste text from another source (e.g., MSWord or HTML).
• Standard Schedule - The schedule is formatted into rows/columns. Weekly course information will need to be added individually to each row/column

Single Entry Schedule

1. Select Create a Schedule from the Course Schedule menu then select the Single Entry radio button. Fill in the name of the schedule, then select the Create Schedule button.

2. Click on the Edit Schedule link to add schedule content.

Standard Schedule

1. Select Create a Schedule from the Course Schedule menu and select the Standard Schedule radio button.

2. Select the appropriate column titles and number of rows then click on the Create Schedule button.

The schedule allows you to have up to four column titles. The first and third columns are required. Columns two and four are optional and are displayed as Do Not Show by default.

The number of rows needed is determined by the number of class units held during the semester. A standard semester typically runs 14-15 weeks.  (Note: You can add or delete rows at a later time if needed.)

3. An editable blank schedule is generated.  To enter information or data into any row, click on the Edit option for that row. Populate each column with appropriate text. When done click the Save Changes button.

4. Once you have completed the entire course schedule click on the Syllabus link located at the top of the screen.

Modifying an Existing Schedule

1. Select desired schedule link listed under the Course Schedules menu located on the left-hand side of the screen.

2. Regardless of whether the schedule was created as a Single Entry or the Standard format you need to select the Edit link in order to edit the schedule. For the Standard format you need to click on the edit link for each row.

3. Click on the Save Changes button once you have completed the editing of that particular row.

You have the ability save the syllabus as a draft.

Once a course has been chosen select the Save As Draft link from the left-hand menu.

Add WebTycho users names of individuals who have permission to edit the draft syllabus and those individuals who have permission to submit the final copy of the draft syllabus to the Master Level.

Select the Save As Draft button.

Once all edits have been made to the Draft Syllabus, select the Submit To Master Level link located on the left-hand menu.

You can continue working on the Draft Syllabus at a later time by clicking in the Show Draft Syllabi link under the Actions menu on the left-hand side.

Each semester Directors MUST publish the Division Level syllabi in order for them to be accessible by instructors. If the director DOES NOT publish their syllabi, the instructor will not be able to access or publish the syllabus to the students.

1. When you have completed all changes to the division level syllabus, select the Publish to Course Sections link on the left-hand side menu.

2. Under the Section column select an individual section(s) or click on the Select All Sections button to select all the sections that are available to you.

Select the Preapprove checkbox if you want to give the Instructor the ability to publish the final syllabus without your review. (Note: Only director approved syllabi can be published to the students by the instructor. There are two approval choices choices: Preapproved or Not Preapproved.

• Preapproved means that the instructor has the ability to edit and publish the syllabus to the students without going through an additional approval.
• Not Preapproved means that any changes made by the instructor will need to be returned to the director for an additional approval. The director must review the changes and republish the syllabus to that instructor.)

3. Once all the syllabi have been marked Preapproved/Not Preapproved accordingly select the Publish Syllabus button to complete the process.

4. When the syllabi have been published, the Syllabus has been successfully published screen will appear. Click on the Home link to return to the Division Level syllabi main web page.

5. The process is now complete. Select the Logout link to exit the Syllabus Tool.

6. NOTE: The director MUST continue to check the status of all syllabi on a daily basis until ALL syllabi are published to the students.